On a day you choose. Set up during the 30-day trial, then start recording.

Children and a centre’s attendance, from a spreadsheet or your current app’s exports, with emergency contacts from those exports. Staff with their screening dates, rooms and drills come from spreadsheets.

Do we re-enter our old records?

No. Day-to-day records stay in your current app and KeepCount keeps them from your start date; what an inspection looks back on (the last 12 months of drills, each person’s screening dates) comes in from your spreadsheets during set-up.

How do staff learn it?

The tablet shows what’s due next, and most of it is a tap. Each person gets a short guided tour on first sign-in.

Do we need new tablets?

No. KeepCount works on the tablets, phones and computers you already have.

What do parents notice?

With Families, one invitation by email or a code, then their child’s day on their phone. You can keep your current parent app while you switch.

Do parents sign their pre-authorized debit again?

With Billing, yes: once, on their phone. Interac e-Transfer requests are part of Billing too.

What does switching cost?

Bringing your records in yourself costs nothing. KeepCount support helps you set up, at no charge.

What if our inspection is soon?

Show your old binder for before your start date, and KeepCount’s from then on. Support can help you get ready.

Switching to KeepCount

Check everything first, then switch on the day you choose.

Bring your children in yourself, choose what comes over, and see it all before anything is added.

Book a demo Read the questions

Undo on the day.A move from your current app’s files can be undone that day, before you record for those children.

Your current app, untouched.KeepCount reads its exported files and changes nothing there.

Yours to take.Export all your records as spreadsheets, any day.

On paper nowthe office

Start from a spreadsheet, not from scratch.

Rooms, staff with their screening dates, children and drills each start from KeepCount’s template.

What owners ask before they switch

When do we start?
On a day you choose. Set up during the 30-day trial, then start recording.
Right nowMain site · 9:42 a.m.
- Room short of staff Birch room · 12 children, 1 staff
  Now
- Sleep check due Maple room
  In 6 min
- Head count due Maple room
  10:00 a.m.
- Medication dose due Maple room
  12:00 p.m.
To do: 2 policies to confirm, 1 training due this week.
What comes over?
Children and a centre’s attendance, from a spreadsheet or your current app’s exports, with emergency contacts from those exports. Staff with their screening dates, rooms and drills come from spreadsheets.
Move from another app
3. Check what will come in
- Children48 ✓
- Family members80 ✓
- Emergency contacts66 ✓
- AttendanceSince Sep 1 ✓
Nothing in your current app is deleted.
Add 48 children
Do we re-enter our old records?
No. Day-to-day records stay in your current app and KeepCount keeps them from your start date; what an inspection looks back on (the last 12 months of drills, each person’s screening dates) comes in from your spreadsheets during set-up.
Licensing readiness
Demo Child Care Centre, Main site
87%
- Fire drill held every months. 68(2)July missed
- Vulnerable sector checks and offence declarations currents. 621 overdue
- Sleep-room direct visual checks recordeds. 33.1Met
- Annual playground inspection on files. 24(5)Due in 23 days
- Serious occurrences reported within 24 hourss. 38Met
- Compliance monitoring record this months. 6.1(8)Met
Fix 3 items
An agency’s binder holds every home’s records the same way.
How do staff learn it?
The tablet shows what’s due next, and most of it is a tap. Each person gets a short guided tour on first sign-in.
Maple · toddlers9:42 a.m.
Next
- 9:48Sleep check · Liam P.Due in 6 min
- 10:00Head countLast 9:02Count heads
- Sofia L.Not signed in yetSign in
Do we need new tablets?
No. KeepCount works on the tablets, phones and computers you already have.
Maple · toddlers9:42 a.m.
11children here
3staff needed
3staff here
✓Ratio met group of 11 of 15
- ✓Jack H.Signed in 9:42
- ◻Photo sharedNoah C.’s family
What do parents notice?
With Families, one invitation by email or a code, then their child’s day on their phone. You can keep your current parent app while you switch.
Noah’s day
Maple room · Thursday
Photo · 2:10 p.m.
- 8:05 a.m.Arrived
- 12:40 p.m.Slept 1 h 25 min
Jordan W. · Maple roomNoah built a tall block tower today.
Write a message→
Do parents sign their pre-authorized debit again?
With Billing, yes: once, on their phone. Interac e-Transfer requests are part of Billing too.
What does switching cost?
Bringing your records in yourself costs nothing. KeepCount support helps you set up, at no charge.
Set up KeepCount
6 of 10 steps done
- Sites: name, licence, capacity and operating daysDone
- Rooms and their age groups4 rooms
- Your staff, from a spreadsheet14 added
- Screening dates9 of 14
- Review your policies18 drafts
- Drills of the last 12 monthsNot yet
Use a spreadsheetBring in your own policies
What if our inspection is soon?
Show your old binder for before your start date, and KeepCount’s from then on. Support can help you get ready.
Inspection day, Main site
Who’s visiting today?MinistryPublic healthFire department
- “Show me the attendance and the staff in this room on this day.” ss. 8, 72(3)–(4)Open
- “Show me the sleep checks for this child.” s. 33.1(2)(a)Open
- “Show me the fire drills for the last 12 months.” s. 68(1)(e), (2)Open
- “Show me your serious occurrences and when each was reported.” s. 38(1)Open
Inspection binderEvery room

Child	Paid by	Fee	Amount
Noah C.	Wei C.	October fee	$462.00
Mila M.	Rosa M.	October fee	$462.00
Zoe K.	Imran K.	October feee-Transfer · matched	$462.00

Coming from paper: what changes

	On paper	In KeepCount
Where the record lives	A clipboard in each room, a binder in the office	One record, kept in Canada
Who can see it	Whoever is beside the clipboard	The room, the supervisor and the owner, each by their access
A month of sleep checks	A page from each day, if none is missing	Opened by room and month
At the licensing visit	Pulled together that morning	The inspection binder, ready to print

Huphy S. Ghayur, founderManaging Partner of Ghayur Accounts and Tax Services, an Ontario firm since 2001.

Checked against e-LawsEach checked requirement shows the date it was read.

Records stored in CanadaHow we protect children’s records, and what is handled outside Canada

See it with sample records. Then try it with your own.

Book a demo

A 30-day trial follows the demo. No card needed.

The Ministry decides compliance.