For Ontario child care centres and home child care agencies
Ontario child care compliance, made simple.
Ratios, staff checks and inspection-ready records, in one app.
- Home visits, for agencies
- Daily reports, for parents
- Parent fees, billed and matched
I run a centreI run an agency
Works on the tablets, phones and computers you already have.
Wednesday, 9:15 a.m.The program advisor is at the door.
“Show me a room’s sleep checks for the month.”
✓Sleep checksInfant room · October
Ready 9:15 a.m.Wednesday, the advisor asks
Sleep checks for the month, ready when the advisor asks.
See every featureSleep checks · Infant roomOctober
✓Friday, October 16
All on time ✓Monday, October 19
All on time ✓Tuesday, October 2017 checks · Lena D., Omar F.
All on time ✓10 more daysOctober 1 to 15
All on time Print for the advisor
Tuesday,the day before
Your staff tap. KeepCount keeps the record.
What it replaces
- Sign-in sheets
- Sleep check charts
- Fire drill logs
- Policy sign-off sheets
- Home visit checklists
Ontario’s rules let you keep records electronically, unless a rule says otherwise.
7:15 a.m.from home
See every site’s readiness score, from anywhere.
Based on your records in KeepCount, with what is overdue, missing or due soon. Each item shows the section it comes from.
Your sites7:15 a.m.
97%Readiness score, based on your records in KeepCount
✓MapleNothing to act on
100% !BirchFirst aid renewal · by Nov 3
91% ✓CedarNothing to act on
100% 7:40 a.m.
Ratios, checked at every count.
Staff see the ratio verdict before a head count is saved. A room that stays short reaches the supervisor.
Maple · rooms now7:40 a.m.
Infant room
7infants here
3staff needed
23staff here
!Infant room: 1 more staff needed
✓Infant room: ratio metHead count 7:41 a.m. · 7 children, 3 staff
✓Toddler room13 children · 2 staff
Lower ratio, arrival iAlso in the room, not countedJo K. · student
Not in ratio 10:30 a.m.for agencies
Every home visit, on schedule.
KeepCount tracks every home’s quarterly visit and each finding until it is put right.
For agenciesHomes · this quarter40 homes
✓Lee homeInspected Oct 20 · Ministry checklist
Done !✓Okafor homeFirst-aid manual · found Oct 19
By Nov 2Put right today !Patel homeNot yet inspected this quarter
By Dec 31 ✓37 more homesInspected this quarter
Done 12:40 p.m.
Direct visual checks, prompted when due.
If a check runs late, KeepCount alerts the room’s staff, then the supervisor, then the administrator.
Infant room · sleep checks12:40 p.m.
KeepCountInfant room: sleep check dueOn it !Direct visual check due4 asleep · last checked 12:25 p.m.
✓Checked 12:40 p.m.Lena D. · each child, one by one
✓Ava M.On back · enough light
12:40 ✓Noah T.On back · enough light
12:40 ✓Zara P.On back · enough light
12:40 ✓Mila T.On back · enough light
12:40 s. 33.1(2)(a)2:05 p.m.
When a rule changes, KeepCount drafts the updated policy.
You approve it, and it goes to staff. Read and confirmed on their phone, with a short quiz.
For centresLicensing readinessMaple
!✓Sleep supervision policyUpdated for a Ministry changes. 33.1(2)(c)
For your OKSent to staff ✓Fire drillsOctober’s done Oct 9s. 68(2)
Current ✓Serious occurrence, Oct 6Each step guided and dated
Reported ✓Staff screeningOffence declarations, first aid
12 of 12 3:10 p.m.
With Families
Parents see their child’s day.
KeepCount fills in the daily report from what staff already record.
About FamiliesMila’s dayTuesday
7:52 a.m.Arrived
12:10 p.m.Slept 1 h 10 min
Lena D. · Infant roomMila loved the water table this morning.
iRunning lowDiapers. Please bring more when you can.
6:00 p.m.
With Billing, not released yet
Parent fees, billed and matched to each bank deposit.
KeepCount breaks each deposit down by family, child and fee, and writes the year-end tax receipts.
About BillingBank deposit · October 20 · 3 cheques$1,302.00
✓ 3 of 3 fees matched
Mila T. · October fee$434.00Paid by Ana T. · cheque · CWELCC applied
Arjun S. · October fee$412.00Paid by Priya S. · cheque · CWELCC applied
Leo B. · October fee$456.00Paid by Sam B. · cheque · CWELCC applied
9:16 a.m.Wednesday
Your inspection binder is ready.
In the Licensing Manual’s order, the way the program advisor reads it. KeepCount fills it from every day’s records, ready to print in one click.
Inspection binder · MapleWednesday
Ratios and attendance✓ Every day
Sleep checks✓ Every check
Staff screening and training✓ 12 of 12
Fire drills and policies✓ Current
Fire and public health✓ Current
Print the inspection binder
Everything your centre needs, from $199 a month.
One plan, priced by your licence. Plus HST.
Up to 25 spaces$199
26 to 50 spaces$249
51 to 75 spaces$299
76 to 100 spaces$349
101 spaces or more$399
Agencies: $199 a month for up to 10 homes, then $10 a home.
Once Billing is released, $0.62 a pre-authorized debit, billed to you, never taken from a family’s payment.
Also in KeepCount
Infant room: sleep check dueOn it
Room staff, then the supervisor5 min
Alerts from room to supervisor
Leo B. · 12:30 p.m. dose✓ Given
Peanut allergy
Medication doses and allergies
Sign out Mila · Ana T.On the pick-up list
Incident · Oct 14Recorded
Pick-up list, incidents and illness
First aid · Priya N.Renew by Nov 3
Policy quiz · 5 of 5Passed
Staff expiry dates, quizzes and certificates
To: all staffRead by 11 of 12
Resources and forms14 shared
Staff messages and shared forms
Mila is running low on diapersSent
Absence · Leo B. · ThursdayFrom Sam B.
With Families: messages, photos, absences, calendar
Huphy S. Ghayur, founderManaging Partner of Ghayur Accounts and Tax Services, an Ontario firm since 2001.
Checked against e-LawsEach checked requirement shows the date it was read.
Book a 30-minute demo. Then 30 days free, no card needed.
You can bring in children, contacts and attendance yourself, at no cost. How switching works
The Ministry decides compliance.